As the Web world continues to evolve every day, Astek moves right along with it. While we offer a wealth of services related to newer Web strategies and tools such as social media, good old fashioned websites are still alive and strong.
Sometimes it can be hard to know where to begin if you’ve been given the task of redesigning your company’s website. Having been through this process numerous times, I’ve shared some of my own thoughts and good articles I’ve read recently that can help you through the earliest stages of redesigning your website.
Write your Website Redesign RFP (Request for Proposal)
Like most shopping expeditions, you will find the best product or service for you if you know what you’re looking for ahead of time. This starts by drafting a document of your requirements, which are unique to you. This will help you define your objectives and come to the table with a clear roadmap.
I’ve sometimes found myself in the position of helping prospective clients write their RFPs, whether or not we get the work in the end. I’ve been on both sides of this, and find that working through the RFP with someone who has been through it before can help you immensely.
The most important thing your RFP should do is clearly outline all the parameters of the project to structure it for your vendors so that you can align the format of the proposals you receive. The more specific your requirements, the easier it will be for you to compare quotes. Comparing apples to apples will help ensure you’re picking the right vendor for the right reasons.
RFPs take on numerous forms, but the basics should include project overview, goals, services requested, key roles, expected formats, special requirements, technical requirements, existing integration points, submission details and timelines. For extra credit, you can also create a site map, which is a bullet list or flow chart of the expected pages on your website.
Not all Web vendors are the same. They range from individuals to large agencies. With so many options, it’s less a distinction of good and bad and more a matter of alignment with your culture, goals, work style, capabilities, and budget. Some Web professionals focus purely on design. Others do design and development and perhaps hosting. As agencies grow larger they tend to offer more services such as strategic marketing and ongoing campaign development. Full-service boutique agencies like Astek are rarer.
Your RFP will help align the formats of the proposals you receive, which will make them easier to compare. If you didn’t get very far with your RFP, never fear. A good Web consulting firm will be able to guide you through the process. It just might take a little longer to get there. Most websites don’t tend to do a whole lot on their own, so you should consider how this will fold into your overall marketing strategy.
Like anything, you’re better off with a firm that is really good at a couple things than okay at a lot of things. Many Web firms have their own content management systems (CMS), like Webany, so you should specify if you want a proprietary or open source CMS. Mobile is becoming essential for websites, along with SEO and social media, where it can be difficult to determine the true level of experience being sold. Ideally you will find all these disciplines under one roof to reduce the amount of time you’ll spend managing multiple vendors.
Always be sure to ask for references with whom you can speak and examples of past work.
Whether you are publishing content or selling products, you need to make it as easy as possible for your customers to get to your goods on their terms. Mobile usage is growing exponentially and will be an increasingly essential part of your toolkit to keep your customers coming back for more.
But if you’re just starting to think about how to go mobile, it can be hard to know where to begin. Two of the key things you’ll need to research are what mobile devices your customers are using now and what they want to use in the future. This information will help you make the right decisions when planning how to allocate your valuable resources.
Review your analytics. You should have Web analytics running on your website. Google Analytics is a top-notch free tool that will tell you a lot about how people are accessing your content. While analytics are useful, they don’t tell you the whole story. You also want to know how people ideally would view your content, which isn’t completely revealed until you’ve created an optimized mobile experience.
Send a survey. The best way to find out what your customers want is to ask. There are numerous survey tools available, which you can use to send a Web-based survey to your email list. Regardless of how you deploy the survey, it’s important to keep it short to increase the number of responses. Here is a suggested set of questions to find out your customers’ mobile preferences:
1) What type(s) of mobile phone do you have?
a) iPhone
b) Android
c) Blackberry
d) Windows
e) Palm
f) Other
2) What type(s) of mobile phone do you expect to have 1 year from now?
a) iPhone
b) Android
c) Blackberry
d) Windows
e) Palm
f) Other
3) From where do you typically view our website?
a) Work
b) Home
c) On the go
4) From what type of device would you prefer to view our website?
a) Desktop computer
b) Laptop
c) Tablet
d) Mobile Phone
5) On a mobile phone, how do you prefer to read content?
a) Apps
b) Mobile Web browser (e.g., Safari)
c) RSS Reader
6) If you own a tablet, what kind?
a) iPad
b) Android
c) Windows
d) Blackberry
e) I don’t own a tablet
As the whole world goes mobile (2,600% increase predicted by 2015), two main options have emerged for bringing your business to the party: build apps or optimize your website.
I want to focus on the second option, optimizing your website/HTML, which is becoming a more appealing option as HTML becomes more capable of doing the things we’ve typically needed apps to do.
Once HTML 5 can do anything an app can, I see only three major advantages to building an app:
Push notifications (a common app feature that currently doesn’t work in HTML)
Distribution (selling/downloading an app that lives on a phone versus saving a bookmark)
Offline access (HTML 5 is already pushing this one off the list as it has built-in offline caching features)
Apps also still have a “cool” factor, but typically introduce more time and cost in development and maintenance.
A number of terms have emerged to describe Web optimization for mobile devices. I’m here to tell you they all essentially mean the same thing: delivering a reduced amount of content to your users in a logical fashion to create a more efficient mobile experience. Ideally your website will detect the user’s device and optimize it on the fly since there are so many different mobile devices and screen sizes.
Mobile Optimize
Mobile Format
Mobile Template
Mobile Versioning
Multi-Siting
Adaptive Content Rendering
I think “optimize” is the most logical and accurate. Whatever you want to call it, the effort is partly technical, but largely falls in the realm of content strategy. With less screen real estate to use for your message, you’ll need to make careful decisions about what’s most important to convey to your user.
Come to think of it, brevity might just not be such a bad thing for the future of digital content delivery.
We’re big fans of the Specialized Information Publishing Association (SIPA), an organization focused on the ever-changing needs of niche publishers, typically in the B2B space. As members and speakers, we’ve enjoyed getting to know the diverse groups involved, and I often learn as much as I teach at their seminars, since publishers are in the middle of a bone fide revolution.
Tom Lynch and I attended the national conference in Washington D.C. this month, and added “exhibitor” to our list of credentials. Astek’s growth has always been fueled by word of mouth from our happy customers (thanks!), but we felt it was important for us to add another layer of support for SIPA, as well as to get some extra exposure for Astek by having a booth that stood out and quickly became known as “Astek Lounge.”
I’m thrilled with how well our booth turned out, thanks largely to Vin at Vin Design, who is an expert in experiential design.
First things first. Tom and I headed over to IKEA to pick up some essentials. We were creating something very different from the blue table we were provided — a space that would invite people to come in and stay awhile. And it worked!
While we were giving away real apples (on the right), we decided to have a contest and give away another Apple in the form of a new iPad 2. People entered by scanning our QR code (on the left) to register for our ePiphany newsletter. This gave us an opportunity personally to help several SIPA members get their QR code readers installed and working on their smart phones, which proved most painful on Blackberries.
We had fun experimenting with colorizing QR codes, and used them on the table tents strewn throughout the lounge to make it easy to learn more about Webany CMS, ePiphany, and the people at Astek:
I gave a talk on mobile publishing to a standing room-only crowd. Every couple of years publishers are thrown for a new loop in technology: SEO, CMS, social media, and now mobile. We’re helping many publishers figure out how to go mobile, which is the fastest growing content consumption market.
SIPA is a very progressively-minded organization, and hired Astek to run Twitter for the whole conference. Rachel was putting in 12-hour days back in Chicago, but it was a raging success. Several members participated, both those at the show and ones who could not make it. We had two Twitter walls (one shown below with Kati and Anne), and hashtags for the conference and each seminar to facilitate macro and micro topical real-time conversations.
I tweeted the awards ceremony in real-time and Rachel picked up the broadcast to retweet through @sipaonline. It was a blast and really demonstrated the power of Twitter to the attendees. We’re racing with it, offering this service to all kinds of conference organizers. Twitter has come a long way since I first wrote about it in 2008, and the conference aspect has become the clearest way for me to explain its true potential to people.
We had a tiny bit of downtime in the booth, which Tom used to show me how to juggle apples:
At the end, we donated the IKEA furniture to the local Boys & Girls Club of America, who were as thrilled to get it as we were not to ship it home. Now that’s a win-win.
Leave it to a corporate real estate association (CoreNet) to know how to make incredibly inviting spaces that made me want to sit down and stay awhile, and even get a bit of work done. Placing lunch tables behind the trade show floor created multiple motivations to move through the space and discover new companies.
Leave is to the ultimate geek conference (#SXSWi) to treat the trade show floor in the most traditional, and in my opinion unappealing, format — rows upon rows of standard booths, with only a couple of premium players creating spacial environments. But even these were typically focused around a stage of some sort rather than a space inviting people to stay awhile.
On the technology side, I’ve never seen such focused and practical usage of cutting-edge technologies like Twitter and Foursquare as I did at SXSW. In this environment, it seemed strange not to look at a piece of technology regularly, whether at lunch or in a session. At CoreNet, a more traditional environment, I was the odd man out to have my phone visible during a session.
As business people we seem to swim in a culture that abruptly labels unmet expectations as failures rather than lessons learned. This could be labeled as black and white, carrot and stick — take your pick. To me it places an unnecessarily negative and narrowly reviewed label on lessons that could otherwise bear real fruit for future interactions.
In the wake of countless huge companies being rewarded for failures that rarely seem to produce lessons or better results, this could be seen as the wrong message to send. But I’m talking about the little guys — those of us who have the gumption and power to do it better next time.
We had a project a few months ago that delivered less-than-hoped-for results. It happens. We learned a ton and the client acknowledged that the information and research was well worth the price.
The owner said something valuable to me, which was that success is unmistakable. You can smell it, taste it, and see it from a great distance. No one argues with it. No one makes excuses for it. It speaks for itself and everyone celebrates.
I agree with that philosophy. I’m not saying we should all pat ourselves on the back for not meeting expectations, whether they are from clients, employees, family, or anyone in between. But certainly there are constructive ways to evaluate those failures as lessons, which elevates our responsibility and chances to do better next time.
Make a point of scheduling time to review what went wrong and what went right. At Astek we call them postmortems. They are project reviews, or whatever you want to call them. The point is that you assign a focused amount of team energy and time to the evaluation, reach some reasonable and measurable conclusions (which requires knowing what you were measuring when you started), and then move on!
This last part is essential to make sure it’s a lesson and not a cloud of failure that can quickly turn to poison in an otherwise constructive work environment. Learn and move forward. After all, if you learn your lessons wisely pretty soon you’ll smell that unmistakable smell of success.
I place a real dollar value on these lessons, because they have real quantifiable value that is often thrown out with the bathwater. As a society we have no trouble spending hundreds of thousands of dollars on formalized education, so why are the street lessons so different? Both types of leaning require perseverance and a dedication to the end result.
Thomas Edison really said it best: “I didn’t fail ten thousand times. I successfully eliminated, ten thousand times, materials and combinations which wouldn’t work.”
A business partner once said it like this: “In life you have only accomplishments and excuses.” A lesson learned is an accomplishment in its own right, but a failure with no lesson is nothing but an excuse and waste.
Another business partner once told me: “If you don’t learn something every day, your life sucks.” That one really stuck with me to this day. No one expects you to know everything or be perfect. Just do the best you can.
So go learn some lessons and let me know what you find!
One of the biggest challenges we face when working with bloggers and within Astek is keeping the momentum of the blog going. If you were to look at our blog for the past month, you’d think nothing was going on at Astek, which couldn’t be farther from the truth!
As we get back in the saddle after vacations and various other last ditch efforts to soak up what’s left of the summer’s warmth, it’s a good time to offer some suggestions for keeping your (and our!) blog going.
1. Set a Realistic Schedule. Whether it’s once per week or once per month, set a schedule that you’ll be able to keep. We all get busy once the day starts going and the blog often falls to the bottom of the list. Try committing to writing your blog before you do ANYTHING else on every Tuesday, for example, and see if that helps.
2. KISS (Keep It Short & Simple). One of the things that seems to block a good article is being worried about making it perfect and long. By all means, you want to use proper spelling and grammar, but often the posts that get read the most are the shortest. Post a link and your immediate thoughts if you don’t have more time.
3. Remove Barriers to Publication. Even the act of logging into a website to update your blog can create an excuse not to publish. We recommend MacJournal or WinJournal to write posts quickly and easily from your computer. Programs like this make adding images simpler and save your login information so you can publish with one click.
4. Keep a List of Topics. Find a way to keep a list of all the interesting things you see on Facebook, the Web, or that people send you. I use MacJournal to queue up possible blog topics, but you could use Delicious.com or even a Word doc. If you keep a simple list you’ll never be stumped for a topic. As Andrew Crowe recently discovered, sometimes the list is right under your nose.
5. Be Honest. …with yourself and your audience. Don’t waste time back-filling spans of time without posts. It’s all ancient history by now anyway. Just focus on getting on top of your current schedule and don’t worry about the past.
Keeping a steady publication schedule is important for readers and search engines to know that you’re active. Let me know if these help and if you have some other tips that work for you, please leave a comment.
My great and talented friend, Aarti Sequeira, proves that social media can help make your dreams come true. She turned her homemade YouTube-based cooking-variety show, Aarti Paarti, into a spot on The Next Food Network Star, premiering this Sunday, June 6, at 9p/8c on the Food Network.
Aarti’s show features original how-to recipes with distinct India influences that just about anyone can make. I was fortunate to interview Aarti and learned a few things I didn’t know about her fantastic journey from laptop to living room. Enjoy!
What first inspired you to create Aarti Paarti in early 2009?
I was floundering at the time — my career in journalism had evaporated, and I hadn’t had that fire in my belly to chase it. I had just finished co-producing Sand and Sorrow, one of the most fulfilling experiences of my life; I’d had the chance to work on a story that really impacts our humanity, for a Peabody Award-winning director, narrated by George Clooney and eventually bought by HBO. How can you top that?! I tried to find more documentary work, but that was right as the economy was shrinking, so there wasn’t money or interest in doing “another Africa documentary.” Isn’t that sad?
Anyway, at that time, cooking had grown into a real passion in my life. I had completed a part-time cooking program, interned at a James Beard Award-winning restaurant (Lucques, helmed by Suzanne Goin) and realised that restaurant life was not for me. I was totally stumped about what I supposed to do with my life, and it was depressing me. Here I was, a Northwestern graduate, a former CNN employee, a documentary filmmaker… with no drive to do anything but make dinner. Finally, one day, my friend said, “You need to do a cooking show, a cool one, where there’s someone in the kitchen with you and you’re chatting through the whole cooking process.”
My husband, Brendan, ran with the idea, and within a day, had written a complete one-sheet with a solid concept for a show called “aarti paarti”, where I would be cooking for a bunch of my friends, who we’d cut away to as the food simmered or roasted — since all my friends are actors/performers, they’d be doing something amazing. We shot it one day, and we got 13 hours of footage. It was unrealistic to try to put that together into a pilot by ourselves, so months later, I got so frustrated that I just picked up the camera and shot a quick 10-minute episode myself. My husband shot the next episode and we started incorporating the variety show angle, which I just love. And the rest is history! We’ve shot over 30 episodes so far, featuring everything from a uke-strumming juggling clown to singing puppets to a belly dancer!
(I made a cameo [4:20] in this episode, which for some strange reason has more views than any other…)
What equipment/knowledge/materials does someone need to produce a show like this?
We borrow the camera, a Panasonic dvx100, an older model that still shoots beautifully, but not in HD. It’s our dream to upgrade to an HD camera — can you imagine how good the food will look in HD?! Those cameras don’t cost more than a few hundred dollars these days, but you need a good cameraman to shoot, which normally is pretty expensive. Luckily, I’m married to one! Tape is pretty cheap, $100 for a box of 64-minute tapes. We also borrow mics whenever we can, because good sound psychologically makes your visuals look better.
I edit the show on my Macbook Pro, using Final Cut Pro, which is pretty expensive but wonderful. I taught myself how to use Final Cut by using the classes at lynda.com, which is somewhere in the neighbourhood of $20 a month. Food costs are pretty low, about $50 per episode, and we get to eat it afterwards!
What advice would you pass on to someone starting their own YouTube show?
Make your show look good — get someone who can really shoot, who’s got a steady hand, who can shoot from different angles. I can’t tell you how many shows I’ve seen where the cooking show host is just facing the camera head on for the entire video. So boring! And stuffy! Make your show as fluid as possible.
Also, make sure you get close-ups of all the food and action, and capture any natural sound too — they make for nice breaks in the action, just like a little breath. And speak normally, in regular English… don’t try to be anything you aren’t. The more you try to fancy yourself up, the stiffer you’re going to come across.
How long was the show posted before it started to get attention?
At first, my videos got about 100 views, and that stayed pretty steady until I started doing videos for Goodbite.com a couple of months into it. Then the numbers rose to somewhere in the 300-400 region. I realised that when naming my videos, I had to include words/phrases that people would be searching for. For example, my samosa episode got about 1000 views, probably because people were searching for a good samosa recipe. Now that the Food Network Show is about to start, I assume I’ll get somewhere in the region of 10,000 views, fingers crossed!
Is it difficult to keep up with the schedule and come up with new ideas? What keeps you motivated?
It *is* hard to stay motivated. Toward the end of each season, I inevitably feel like I don’t have any energy or ideas left. But having your husband as your producer is good (and bad!!) for that, because he pushes me when I don’t feel like I have anything left to give. Every season, we try to have the recipes and the variety acts planned out before we start shooting, so I’m not scrambling at the last minute. But, that doesn’t always happen. Sometimes the ideas for recipes come effortlessly. Sometimes it’s much harder. Usually that’s when I’m overthinking it. And Bren is great at coming up with the variety acts.
What other social media tools/sites/channels do you use to promote the show? Are these critical to its success?
I update my Twitter and Facebook accounts when a new video is up. I also created a fan page for Aarti Paarti on Facebook, and I put the video up on that page first. And, I send out an email to over 500 people with a link to the video. Oh! And of course! I write out the recipe with a back story on my blog, aartipaarti.com.
Why did you go with YouTube over other video sites?
I wanted to put them up on ONE venue so that I wasn’t splitting viewers between sites. I much prefer the video quality and layout of Vimeo, and the cool community of artists gathered there, but I found that some people’s computers couldn’t play their high-quality videos. I also wanted to garner the most eyeballs possible, and since YouTube is still the biggest outlet for videos, I figured that when people want to see online cooking videos, they’d go to YouTube before they went to Vimeo.
How much professional cooking experience/training have you had, and is that more or less important than just getting right to the experiments?
I trained at the New School of Cooking — I find that essential in understanding the science behind cooking, so that when I want to make food with particular flavours and textures, I know how to get there. It shortens the experimentation process. My journalism training definitely helps me write on my blog and stay comfortable on camera.
How important is collaboration for your show?
I couldn’t do my show without collaboration. Full stop. My husband is just as vital to the show as I am. And I couldn’t do it without all the artists who perform on my show!
Did Aarti Paarti help you get selected by The Food Network?
Aarti Paarti gave me weekly practice at my dream job for about a year! Every week, I got a little more comfortable talking to camera, whilst preparing food, which is a little bit like rubbing your tummy whilst tapping your head. That meant, by the time I sent in my application video to the Food Network, I had gotten pretty good at letting my personality and my food style shine through. Being on camera is much harder than you think!
People have been serving customers in “real time” ever since there have been customers. So this is not a new concept. In fact, we’re using technology to correct a problem that technology introduced–distance between company and customer.
If someone walks into your store with a problem, you fix it immediately. If a customer calls you on the phone, you talk to them (hopefully) immediately. But what if someone posts something negative about you on Twitter or to an Internet Forum? What then?
Real time search allows you to monitor those types of interactions, complaints, and complements. It’s still your responsibility to respond, but the time needed to find such messages has been greatly reduced.
The lines between marketing and customer service are blurring. Quickly responding to someone on their own turf in a respectful manner has potential not only to set them straight, but also increase the likelihood they will tell other people about your remarkable effort to make it right. And your public response will serve as a permanent record for anyone else who sees the comment.
Twitter is currently the primary source of real time content, but expect others to get on board quickly. Twitter’s success has driven the major search engines to add real time search features to their products. But Twitter still manages the majority of real time traffic, so you can use Twitter’s built-in search engine as a place to hear what people are saying about you. Otherwise, expect popular online listening tools to start accommodating real time search in the near future.
This certainly won’t pre-empt any traditional forms of customer service, but people are out there talking about you online one way or another. You’ll be better off if you’re aware of it, since it’s not just going to go away on it’s own. At the end of the day, you should view this as an opportunity to serve people better.
We get this question regularly enough that I wanted to share a few quick talking points you can use to convince your boss that engaging with social media is not optional. The longer you wait, the more you’ll miss. A common reaction to social media is that companies don’t want to use another marketing channel, or they don’t have time to join yet another social networking site. Well, it’s time to make time. The good news is you can control how much you get involved — just be sure to get involved.
1. Low cost of entry
The key thing to realize with social media is that it costs very little to get started. Free tools like Facebook, Twitter, and LinkedIn are available to connect directly to people and get your message out. Free services like Google Alerts give you a glimpse into what people are saying about your company. Free blog hosting makes getting started easier, though we usually recommend spending a nominal amount on some custom branding and consulting so that your blog stands out and is found on search engines.
Rather than money, what social media requires most from you is time: time to participate, time to contribute, time to engage. If you are fighting an uphill battle in the office, then you may have to consider investing your own time off the clock to get the ball rolling and produce some tangible results. Try one or two services at a time until you become comfortable with the medium. You are better off fully engaging with one or two social media tools than signing up for all of them at once.
2. The conversation is happening. All you can do is join.
Social media is less about delivering a one-way message and more about engaging with your clients. The fact is that people are out there having public conversations about your company or products. Social media is your opportunity to meet them on their own turf to talk about their experiences, complements, and complaints. Think of it as an opportunity to gain insight into the mind of your clients rather than a burden.
It’s important to listen before you join a conversation, as you would at a party. Make sure you understand the conversation and represent yourself honestly and transparently. Be sure to disclose your relationship with the company and express your genuine opinion, update, or concern. People will often tell other people about the interaction just because you bothered to reach out. Word of mouth is the most powerful form of marketing.
3. Demonstrate credibility
You are good at what you do. Your boss is even better. Your clients know that, but bringing in new business requires convincing new people that you have what they need. Starting a company blog and/or podcast, commenting on other sites such as forums and wikis, contributing to the body of social expertise that is being constantly updating and expanded are all ways to show people who you are and how you think. And chances are you offer services with which even long-standing clients aren’t familiar, which could lead to more business when they see what you publish.
What results can you expect?
People respond positively to increased customer service with responses to comments wherever they are, access to real representatives from a company not hiding behind phone banks, and direct timely expertise in the form of blogs and commentary. These are all tools that work together to deliver leads and expanded trusted networks.
As long as you consistently represent your brand and exercise full disclosure, people will remember where the information came from. It won’t happen overnight, but over time you will see benefits as people become more deeply aware of what you offer, whether or not you’ve done business yet. If you combine social media with traditional relationship building, you’ll increase the chances of earning their business.