People have been serving customers in “real time” ever since there have been customers. So this is not a new concept. In fact, we’re using technology to correct a problem that technology introduced–distance between company and customer.

If someone walks into your store with a problem, you fix it immediately. If a customer calls you on the phone, you talk to them (hopefully) immediately. But what if someone posts something negative about you on Twitter or to an Internet Forum? What then?

Real time search allows you to monitor those types of interactions, complaints, and complements. It’s still your responsibility to respond, but the time needed to find such messages has been greatly reduced.

The lines between marketing and customer service are blurring. Quickly responding to someone on their own turf in a respectful manner has potential not only to set them straight, but also increase the likelihood they will tell other people about your remarkable effort to make it right. And your public response will serve as a permanent record for anyone else who sees the comment.

Twitter is currently the primary source of real time content, but expect others to get on board quickly. Twitter’s success has driven the major search engines to add real time search features to their products. But Twitter still manages the majority of real time traffic, so you can use Twitter’s built-in search engine as a place to hear what people are saying about you. Otherwise, expect popular online listening tools to start accommodating real time search in the near future.

This certainly won’t pre-empt any traditional forms of customer service, but people are out there talking about you online one way or another. You’ll be better off if you’re aware of it, since it’s not just going to go away on it’s own. At the end of the day, you should view this as an opportunity to serve people better.

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Andy Swindler Categories: Entrepreneurship, Marketing, Social Media, Technology, Web, ePiphany Featured Story

A few weeks ago I was interviewed about Astek by Alice Truong from Medill. She wanted to write a story focusing on how a small company like Astek gets through a tough recession. We’re very happy with the way it turned out, and encourage you to read on.

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Andy Swindler Categories: Entrepreneurship, Fun, Marketing, Web

The right CMS allows you to focus on your website content rather than the tools that run it. Numerous options meet the demands of countless websites. Astek designed Webany for you.

By now you should know why you need a CMS and how you can use a Content Management System to keep your website up to date. I wanted to share some tips about choosing the right CMS to make your Web life easier and more productive.

There are four basic types of CMS:

1. Open source applications that require configuration from a Web professional
2. Boxed desktop software that allow you to edit your website from one computer
3. “Boxed” hosted software that requires configuration from a Web professional
4. Hosted software as a service (SAAS) applications that relieve you from the burden of worrying about the backend

Here is some more info on each type of CMS to help you make the right decision:

1. Open source means that the code used to create the software is publicly available and takes advantage of a huge pool of resources (programmers) to develop. There are advantages and disadvantages to open source software. Since development is not regulated by a single entity, it also means that version-control isn’t 100% predictable or reliable. Typically this weighs on the side of advantage since there are a number of passionate, dedicated developers to fix problems that arise.

Open source developers create add-on modules or plug-ins to provide extended capabilities including forums, blog, wiki, web-stores, photo-galleries, contact-management, e-commerce, etc. It can be time-consuming to find the right plug-in, verify it works with your website and does what you need it to do, but chances are there is a solution out there for you. You will typically need to work with a developer to install, configure, and develop an open source CMS for you to use.

We like to use Wordpress for blogs, which is an open source CMS for publishing. For blogs it’s nearly perfect, but we find that for creating more complex websites it has some limitations that inspired us to create Webany.

2. You can purchase boxed CMS desktop software like you would a word processor and run it from your computer. Adobe Contribute is a fairly capable desktop-based CMS. Typically these are designed for one person to manage one or more websites from one computer. While they can sometimes handle multiple users, this gets expensive quickly since you have to purchase additional licenses of the software for each person.

Some boxed CMS products are far more expensive and do offer a greater array of features. These also require set-up from a knowledgeable professional and rarely work perfectly “out-of-the-box” as their packaging might suggest. Again, these products are usually not designed to handle highly complex websites like our solution.

3. There are a few “boxed” hosted solutions out there that are not open source, but may still offer a suitable range of options for your Web needs. These are “boxed” solutions in that they are purchased as a single license, but are not designed as do-it-yourself products. You will need the help of a Web developer to install and configure these products on your Web server, as well as train you to use them. Telerik’s Sitefinity is a good example.

4. That leaves us with SAAS or hosted Web CMS. These have a big advantage in saving you time and money with set-up since they are maintained by the company who provides the service, which means you don’t have to worry about it! Some hosted CMS’ have pre-made templates for you to use, and only a few allow you to use a custom design.

You may still need the skills of a Web professional, especially if you are custom-designing a website to match your brand and specific needs. Astek specializes in this type of development, but we were consistently disappointed with CMS solutions that sacrificed features for ease-of-use, or packed in so many features that that they became cumbersome to use. Rather than settle for another solution, we decided to make one that meets our ideal for a CMS.

Webany is just right. She offers more flexibility than you’re likely to need while maintaining an intuitive design that makes managing your website a snap. You can update anything from words to photos to movies to custom forms without any knowledge of HTML. Use a custom design from Astek or anyone else.

Most importantly, Webany makes sure that your updates won’t counteract the effort and money you put into creating a custom-tailored look and feel. Auto-archiving and user workflow ensure a painless approach to website maintenance.

If you’re interested in learning more, please contact us for a Webany demo.

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Andy Swindler Categories: Entrepreneurship, Marketing, Technology, Web, ePiphany Featured Story

Corporate blogs benefit greatly from a collaborative effort to produce and maintain. While it’s easy for anyone to start a personal blog in seconds, a company blog takes considerably more thought and planning to execute.

We are fortunate to have talented and engaged clients and want to highlight a couple of our most successful blog launches for The Alter Group and Bliss PR, which each benefit from multiple contributors. These projects engaged talented designers and thought leaders outside Astek who were essential to the end results. Both blogs run on custom installations of Wordpress.

Astek’s focus on helping our clients produce blogs over the past few years is especially rewarding since the client has so much influence over the life of the end product, which changes nearly daily.

Case Study #1
Alter NOW and ALTER+CARE Inspire blogs featuring podcasts
Business Focus: One of the nation’s preeminent corporate real estate development firms.
Blog Focus: Corporate Real Estate, Finance, Economy, Healthcare
Approx. Combined Monthly Visitors: 4,800+
Original launch: April 10, 2008
Redesign and ALTER+CARE Inspire launch: April 6, 2009
Featured in: Alltop.com

Astek worked closely with The Alter Group team over several months to hone the voice and focus of the blog, identify and train contributors on software, design the feature set needed, and deploy a flexible platform for growth. The initial budget was low to make sure appropriate resources could be committed consistently and to prove ROI before “going big.” Once the process and message proved stable, we engaged a designer to add the finishing touches that make the blog what it is today.

Dramatic color and imagery set Alter NOW apart from other blogs:

Consistent and careful use of relevant imagery in each article pulls the reader in:

The footer of each article features a ShareThis link for easy distribution across email and other web sites (important for viral growth to reach new readers), the author photo, name, relevant categories and tags, and a link to leave a comment, which invites readers to become part of the ongoing conversation blogs present. This article also features a link to the corresponding podcast on the subject.

The sidebar features easy subscription links, quick links to the podcasts, and prioritized standard blog features such as search and recent posts:

Both blogs are featured prominently on The Alter Group home page for easy access:

Case Study #2
B2B Bliss » PR for Thought Leaders blog
Business Focus: Business-to-business strategic media relations and marketing communications
Blog Focus: B2B marketing, public relations, professional services, financial services, and healthcare

Working with BlissPR to design and launch their blog was, well, blissful! They had been planning this launch for some time so the overall strategy and content development were in good shape. BlissPR primarily needed a partner to help with design, production, and blog deployment and integration strategy.

BlissPR wanted to integrate the new blog into their existing Web site, which presented a unique set of design opportunities and challenges. The new design features a prominent masthead for the blog with subscription links and a search box. Each article on the home page is clearly delineated with a green title bar, photo of the author, and crafted abstract leading to the full story. The “Share” link has plenty of room to breathe, highlighting the importance of this word of mouth feature.

The side bar focuses on the people behind the blog to provide context to visitors. A brief description of BlissPR is immediately followed by photos linking to bios of all the authors. This is a great way to add personality to your blog. The sidebar is followed by standard blog elements like tag cloud and recent posts.

We’re very proud of our clients’ ongoing success with these publications. Please check them out and remember to leave a comment!

Alter NOW and ALTER+CARE Inspire
B2B Bliss » PR for Thought Leaders

Here’s a succinct list of five things you can do to improve your corporate blog. The three blogs featured above stand as testimony to these recommended tactics.

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Andy Swindler Categories: Entrepreneurship, Marketing, Social Media, Web, ePiphany Featured Story

The theme of the week is showing off our clients’ successes. Recently, L.A.-based VeriFacts Automotive received some nice press for their ongoing efforts to increase the quality of collision repair work through coaching and therefore increase the safety of cars on the road.

Read more about VeriFacts and President Farzam Afshar, interviewed in Parts & People magazine.

Afshar says his company’s goal “is to go into shops and evaluate their work quality and coach their technicians on what they’re doing right and wrong rather than waiting for a repair issue to get them into court and conflict.”

Astek supports this goal by providing Web consulting, back-end development, and maintenance for the organization’s custom Web applications.

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Andy Swindler Categories: Entrepreneurship, Technology

The best thing a customer can do for your business is give you feedback — good or bad. The reality is that bad feedback greatly outnumbers good feedback. It’s just human nature. We love to complain when something doesn’t go right, and are often too busy to go to the effort to tell someone that something does go right. Even when complaints are justified, the business sometimes never hears them because the customer voiced his or her opinion in a private medium, such as telling a friend how awful the service in the restaurant was, and never giving the business a change to make it right. Word of mouth works for negative feedback even more powerfully than positive.

Mistakes happen. But even beyond mistakes, customers are a business owner’s objective barometer for knowing how well products and services are received. I’ve developed a mantra lately to help me remember this: you can’t argue with perception.

Social media provides unprecedented opportunities to listen in on some of those private complaints from customers that otherwise would never make it back to the business. You should make an effort to respond quickly to a complaint and do so publicly so that others reading the complaint can also benefit from your response. Think of it this way: the complaint will be out there whether or not you respond, so you’d better do something about it.

For large companies, the major cultural shift needed to effectively and genuinely reach customers through these channels may be more difficult than a small company who can do it with one or two people. The rules are the same in either case:

1. Engage people on their own turf. They’ll be impressed when you show up unexpectedly to help them solve their problem.
2. As with all customer service, keep your cool and “take the high road” whenever you can. Don’t get sucked into meaningless and unrelated tirades.
3. Remember how hard it is to control tone through text-based mediums such as email. Lean on the side of being extra nice.
4. Try to put a positive spin on the problem, so long as it’s genuine. Talk about future plans to remedy it.
5. Don’t discount suggestions, but also don’t over-commit to adding everything people request.

A few years ago Microsoft was getting a lot of public flak about its open source software initiatives. They stayed strong, responding to the comments on their blogs and others, and over a period of several months began to sway the tone of the comments. Eventually the community actually started sticking up for them. This took a lot of time and effort, but it helped to “humanize” Microsoft.

Comparing social media campaigns from Target and Wal-Mart, Wal-Mart failed so miserably that they chose to bow out not-so-gracefully in the face of hundreds of negative comments from students looking for roommates. If they’d stuck it out, I imagine they might have been able to turn it around or save face. Target got their campaign right from the start, creating a “party” for discussing dorm survival, which speaks to the culture and brand perception of the companies going into the campaigns.

The bottom line is to be true to your brand, your service, your customers, and your mistakes. The customer is not always right, but they always have the right to complain. Listening and responding will save you a lot of trouble down the road and probably lead to more business in the short term.

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Andy Swindler Categories: Entrepreneurship, Marketing, Social Media, Web, ePiphany Featured Story

I’m a huge fan of the Indie-Craft Movement and I have been impressed with the way the community as a whole has embraced Social Media Marketing.

Indie-Craft - also called alternative craft, alt-craft, new wave craft, craftivism, green-craft, eco-craft, DIY (do-it-yourself) craft, etc – is often paired with the tag line “Not your grandma’s craft.” The artists and makers who art part of this movement use traditional crafting techniques like knitting, needlepoint, screen printing, felting, crocheting and more to make fashion, accessories and decor often with a punk, indie-music or “urban” aesthetic.

Another trend of the movement is the embrace of entrepreneurism – similar to the Arts and Craft movement at the turn of the century, these makers are exploring ways to make a dignified, self sufficient living selling things they have made themselves. In this movement “handmade” and “self-employed“ are badges of honor and many makers are dedicated to ecological and economical practices like sustainability, reuse and “up-cycling.”

The internet provides today’s makers with easy and free access to buyers across the globe. In fact, many credit the internet with the rise of the current indie-craft movement. Sites like etsy.com make it possible for part-time and full-time crafters all over the world to connect with customers.

Another online trend in the Indie-Craft movement is the free exchange of ideas, patterns and resources. Sites like instructables.com make it easier than ever for DIYers to share instructions on making just about anything. The Indie-Craft community has undeniably blossomed around the free exchange of patterns and how-to’s now available on the internet.

The community jumped on the blog bandwagon early and with great success. Blogs are a great medium for an individual to share photos and videos showing off projects, asking for feedback and sharing instructions. Soon blogs like blog.craftzine.com and indiefixx.com sprang up, aggregating the best projects from the individual crafter’s blogs and exploring current trends.

Lately, I’ve been noticing how plugged in many of the indie-crafters are to social media sites like Facebook and Twitter. Blog.craftzine.com has created one of my favorite Twitter feeds through @craft_tips which watches twitter feeds of various crafters and publishes helpful tips like

“burn/melt the ends of nylon strapping or cord with a lighter to prevent it from fraying”

or

“A 6″ wisk broom, found with camping gear, helps to scrub the fabric bits out of your cutting mat and sweep them off. (via @sanourra)”

or

“Make replacement shirt collar stays by slicing the plastic fake credit cards you get in junk mail. (via @justsomeguy)“

So what lessons about marketing and creating online communities can we learn from the Indie-Craft movement?

SAVE THE WORLD: Because of it’s ties to sustainability and ecology, the Indie-Craft movement gained a lot of traction with the renewal of the ”green“ cause. Also, the collapse of the economy in the last year has lent strength to the messages of self-sustainability, self-sufficiency, and the trend of making or mending instead of buying. Set against these noble causes, sellers can position their products as solutions to some of the greatest problems facing America right now. Being able to position your product in the context of ”buy this and save the world“ is a great way create passion for your product and to move the conversation away from price. In point of fact, some Indie-Crafters report that as their customers have become more informed of the ”good“ that the Indie-Craft community is doing, there has been an increase in the price buyers are willing to pay.

SHARE: This community created a vibrant market out of a previously far-scattered audience by pooling their resources. Etsy.com has consolidated buyers and sellers and gave them all one place to meet. Contrary to common wisdom, setting up shop ”next door“ to their competitors actually strengthened the majority of these sellers businesses.

BE TRANSPARENT: The members of this movement pride themselves on their ”authenticity.“ Many blogs will show the failed projects right along with the successes. There is a free flow of advice and conversation back and forth between maker, reader and buyer. This solidifies the sense of community and creates intense customer loyalty. Frequent customer feedback also allows the makers to almost constantly evolve their production methods and products.

GIVE: Indie-Crafters are constantly giving advise, tips, links, how-to instructions, and encouragement. This both creates community and builds recognition for those who’s advice is particularly insightful or valuable. It’s a great example of brand building.

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Katie Hawkey Categories: Entrepreneurship, Fun, Green, Marketing, Social Media, Technology, Web, ePiphany Featured Story

I guess this is somewhat old news, but I got to see a Steelcase Walkstation in the flesh last night at the Office Concepts party in Chicago. I have to admit when I first heard about this concept a few days ago, I snickered a bit, but the idea is growing on me.

At first I imagined someone trying to run, or even jog, while typing or trying to concentrate. I know when I work out the blood doesn’t seem to flow first to the brain, but your mileage may vary.

I was told that the contraption was intended for walking and working instead, at around 2.5 miles per hour. This could make more sense. Everyone should walk for at least half an hour every day. I’ve always believed humans were not meant to be shackled to a desk all day long, and this might be the next step towards a healthier working lifestyle.

Especially with innovations in the gaming world of controller-less interfaces that use cameras and microphones to detect body motions and sound, it’s not hard to imagine a virtual environment where after donning some kind of headgear you can be “walking” through a sunny glade, collaborating with people you “meet” (actually seamless video-teleconferencing) in a pretty natural way.

With a price tag around $5,000, the Steelcase solution isn’t for everyone, and the do-it-yourselfers are already proving anyone can make a treadmill desk for a lot less money. But you probably won’t get the nifty buttons that allow you to adjust the desk height on the fly.

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Andy Swindler Categories: Entrepreneurship, Fun, Gadget, Technology

I’m typically skeptical of new whiz-bang Web sites, tools, and features that set out to “change the way we work” until I’ve actually seen the benefit. Google Wave seeks to do just that. Rather than piling on one more piece of technology or layer of abstraction, they cleared the slate by asking, “How should all of this work?” rather than, “How could what exists be better?”

I’m intrigued because I’ve been having a lot of the same thoughts and discussions lately. Email has existed more or less the same way for well over a decade. People have built new interfaces, ways to tie conversation threads together, and new free services, but fundamentally the idea of sending messages with attachments back and forth in a time-shifted manner is the same.

Google Wave seeks to reinvent real-time interaction and collaboration by treating these interactions in a centralized, consistent manner. This makes sense to me. The more applications we layer on and rave about being “the new thing” (Twitter comes to mind), the more fragmented our communication becomes.

Google Wave may or may not be the answer, or it may just be a step in the right direction. At a glance it seems to be trying to solve something that’s been nagging me for awhile. We are so focused on the tools, we often lose sight of what we are trying to communicate and the value contained therein. At the end of the day, what matters is that we want to share ideas and messages with people who will find them relevant in the most efficient manner possible, no matter when or where they happen. If we’re developing a global hive mentality through our communication technology, it will depend on messages seamlessly interacting across mediums, languages, locations, and context. This is a lofty goal, but it’s one worth shooting for.

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Andy Swindler Categories: Entrepreneurship, Social Media, Technology, Web

We get this question regularly enough that I wanted to share a few quick talking points you can use to convince your boss that engaging with social media is not optional. The longer you wait, the more you’ll miss. A common reaction to social media is that companies don’t want to use another marketing channel, or they don’t have time to join yet another social networking site. Well, it’s time to make time. The good news is you can control how much you get involved — just be sure to get involved.

1. Low cost of entry

The key thing to realize with social media is that it costs very little to get started. Free tools like Facebook, Twitter, and LinkedIn are available to connect directly to people and get your message out. Free services like Google Alerts give you a glimpse into what people are saying about your company. Free blog hosting makes getting started easier, though we usually recommend spending a nominal amount on some custom branding and consulting so that your blog stands out and is found on search engines.

Rather than money, what social media requires most from you is time: time to participate, time to contribute, time to engage. If you are fighting an uphill battle in the office, then you may have to consider investing your own time off the clock to get the ball rolling and produce some tangible results. Try one or two services at a time until you become comfortable with the medium. You are better off fully engaging with one or two social media tools than signing up for all of them at once.

2. The conversation is happening. All you can do is join.

Social media is less about delivering a one-way message and more about engaging with your clients. The fact is that people are out there having public conversations about your company or products. Social media is your opportunity to meet them on their own turf to talk about their experiences, complements, and complaints. Think of it as an opportunity to gain insight into the mind of your clients rather than a burden.

It’s important to listen before you join a conversation, as you would at a party. Make sure you understand the conversation and represent yourself honestly and transparently. Be sure to disclose your relationship with the company and express your genuine opinion, update, or concern. People will often tell other people about the interaction just because you bothered to reach out. Word of mouth is the most powerful form of marketing.

3. Demonstrate credibility

You are good at what you do. Your boss is even better. Your clients know that, but bringing in new business requires convincing new people that you have what they need. Starting a company blog and/or podcast, commenting on other sites such as forums and wikis, contributing to the body of social expertise that is being constantly updating and expanded are all ways to show people who you are and how you think. And chances are you offer services with which even long-standing clients aren’t familiar, which could lead to more business when they see what you publish.

What results can you expect?

People respond positively to increased customer service with responses to comments wherever they are, access to real representatives from a company not hiding behind phone banks, and direct timely expertise in the form of blogs and commentary. These are all tools that work together to deliver leads and expanded trusted networks.

As long as you consistently represent your brand and exercise full disclosure, people will remember where the information came from. It won’t happen overnight, but over time you will see benefits as people become more deeply aware of what you offer, whether or not you’ve done business yet. If you combine social media with traditional relationship building, you’ll increase the chances of earning their business.

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Andy Swindler Categories: Entrepreneurship, Marketing, Social Media, Technology, Web